Scheduled Group Ordering

Turn Office Visits Into Money-Printing Machines

One shared link for the whole office. Orders flow into staggered pickup windows based on your kitchen capacity. Zero chaos, all profit.

Capacity-Safe

Tell Outbites how many orders you can handle per window. We do the math and fill slots for you.

Corporate-Ready

Self-pay or company-sponsored events. Perfect for office lunches, all-hands, and recurring visits.

Zero Spreadsheets

One link. No collecting orders in Slack, email, or DMs. Everyone orders on their own time.

Your Day, Under Control

Instead of 75 people rushing your window at 12:00 PM, Outbites spreads orders across capacity-aware time slots you define. You cook at a steady pace. Everyone still eats on time.

  • Set service hours and slot size (e.g. 11:00–1:00, 25-minute windows)
  • Tell Outbites your capacity per slot (e.g. 10 orders)
  • We auto-assign each order to the next available window
CAPACITY TIMELINE PLACEHOLDER – REPLACE WITH REAL SCREENSHOT
11:00 – 11:25
10 / 10 orders
FULL
11:25 – 11:50
7 / 10 orders
FILLING FAST
11:50 – 12:15
2 / 10 orders
AVAILABLE
12:15 – 12:40
0 / 10 orders
AVAILABLE

The Problem: 75 People, One Pickup Time

You roll up to an office or event with your big-ass trailer. Someone shares your menu link in Slack. At 11:55 AM, 50–100 people hit your ordering page all at once.

Your kitchen can only cook 10 orders every 20 minutes. But the orders don’t care. They just pile up. Tickets stack, staff panics, people wait way too long.

You do your best. But the last person is waiting 60–90 minutes. Someone complains to the office manager. And that huge, high-margin opportunity? You don’t get invited back.

WITHOUT SCHEDULED GROUP ORDERING
  • All orders land in a single time window—no way to throttle volume.
  • Office manager has to manually coordinate who orders when.
  • No visibility into total headcount, prep volume, or peaks.
  • You’re stuck managing spreadsheets and DMs instead of cooking.

How Scheduled Group Ordering Works

Two simple flows: one for you, one for the people eating. The system does the hard work in between.

Vendor Setup (Your Side)

  1. 1
    Create the Event

    Name the event, pick the date, set order open/close times, and choose the location.

    EVENT SETUP SCREENSHOT PLACEHOLDER
  2. 2
    Define Service Windows & Capacity

    Set your service hours (e.g. 11:00–1:00), time slot length (e.g. 25 minutes), and how many orders you can handle per slot.

    SERVICE WINDOW CONFIG SCREENSHOT PLACEHOLDER
  3. 3
    Choose Payment Model

    Self-pay (everyone pays individually) or company-sponsored (the company foots the bill by card or invoice).

    PAYMENT MODEL TOGGLE SCREENSHOT PLACEHOLDER
  4. 4
    Share One Link

    Outbites generates a unique event link the organizer can drop in Slack, Teams, email, or calendar invites.

    EVENT LINK + QR SCREENSHOT PLACEHOLDER

Customer Experience (Their Side)

  1. 1
    Click the Shared Link

    They land on a branded event page with your logo, date, service hours, and “how it works” explanation.

    EVENT LANDING PAGE SCREENSHOT PLACEHOLDER
  2. 2
    Pick Their Meal

    They browse your event menu, customize items, and see live which pickup window they’ll fall into.

    EVENT MENU / CART SCREENSHOT PLACEHOLDER
  3. 3
    See Their Pickup Window

    Outbites assigns them to the next available slot (e.g. 11:25–11:50) and shows a “slots remaining” hint if it’s filling up.

    PICKUP WINDOW CONFIRMATION SCREENSHOT PLACEHOLDER
  4. 4
    Checkout & Show Up on Time

    Self-pay: they pay at checkout. Sponsored: they click “Place My Order” and that’s it. They get confirmation + optional reminders.

    ORDER CONFIRMATION + REMINDER SCREENSHOT PLACEHOLDER

Self-Pay or Company-Sponsored—Same Flow

Outbites supports both event types with the exact same ordering experience. You just choose how the bill is handled.

💳

Self-Pay Events

  • Each person pays for their own order at checkout.
  • Perfect for festivals, public events, and tenant appreciation days.
  • You get paid immediately per order via your connected processor.
SELF-PAY ORDER SUMMARY SCREENSHOT PLACEHOLDER
🏢

Company-Sponsored Events

  • Company covers the entire bill (or a set amount per person).
  • Perfect for office lunches, all-hands, offsites, and recurring “Food Truck Friday”.
  • Invoice after the event or charge a company card up front.
COMPANY-SPONSORED ORDER SUMMARY / INVOICE SCREENSHOT PLACEHOLDER

Real-World Example: Tommy Want Wingy at Google

The gig: Google office, 75 employees, lunch service 11:00 AM–1:00 PM. Tommy can cook about 50 wings every 20 minutes—roughly 12 orders per 25-minute slot.

Without Scheduled Group Ordering

  • • All 75 orders land between 11:30–12:00 PM.
  • • Kitchen is immediately underwater; tickets stack up.
  • • Last person waits 60–90 minutes for food.
  • • Office experience feels chaotic and unprofessional.
  • • The “we should do this every month” vibe disappears.

With Outbites Scheduled Group Ordering

  • • Orders spread across 6–7 time slots.
  • • ~12 orders per 25-minute window—exactly Tommy’s capacity.
  • • Everyone knows their pickup window and shows up on time.
  • • Food comes out hot and on pace; zero panic.
  • • Google books Tommy for recurring monthly lunches.

$1,800 per event × 4 events/month = ~$7,200 in recurring revenue

And every attendee becomes a customer in your database you can reach with future catering and pop-up offers.

Ready to Make Corporate Catering Boring (In the Best Way)?

No chaos, no spreadsheets, no 90-minute waits. Just smooth, capacity-safe events that turn into repeat monthly revenue.